Project Management Enhancements in Flying Logic Pro 3

In a previous post I detailed the general changes made in Flying Logic Pro 3.0. This post reviews those enhancements specific to the application’s Project Management features.

Project Management tab PM-tabof the Document Inspector

The Project Management tab in the Document Inspector has gained buttons and the concept of a Standard Calendar has been added.

Proj-Mgmt-Inspector

Just like before the Start and Finish Date of the project are shown. The button between the dates indicates whether Start-to-Finish or Finish-to-Start scheduling will occur.

Below that is the controls to edit the Standard Calendar. The Workdays checkboxes function just as before. You can also set the number of Hours in a Workday. As you might guess, this means that tasks can be given in units less than a day! And you can click on the Exceptions… button to define additional days off beyond that indicated by workdays.

In Flying Logic Pro 3, you can create custom Resources and Calendars. Resources can be assigned to tasks and calendars can be assigned to resources.

resources-dialog

The Resources dialog shows all custom resources. You can create a custom resource by clicking the Add button. You can then edit the name, abbreviation, utilization and associated calendar for each resource. Note that Joe Pearce is using the Standard calendar, but Alice Smith is using a custom calendar.

calendars-dialog

The Calendars dialog has the same editing controls as for the Standard calendar in the Document inspector. (You can actually edit the Standard calendar in this dialog if you choose.) Clicking the Add button creates a new custom calendar. This one has been named “Four-day Workweek” and Friday has been turned-off.

Now let’s see how these new features can be used in a project.

Entity tab of Element Inspector

Here is a simple project with three tasks (entities). Next to the graph is the state of the Element Inspector with the Entity tab visible for each task when selected.

The inspector has two new fields: Resource and Assignment.

The Resource combobox shows the current resources assignment to a task. If no resource is assigned, then the Default resource is considered assigned. Clicking the arrow button shows a pop-up menu with a list of all resources. Selecting a resource item in the menu either adds to removes it from the task. Selecting “Default” removes all resources from the task.

The Assignment pop-up menu can be used to change how multiple resources are
applied to a task. The Fixed Effort setting divides the current effort
across all the resources, which reduces the duration of the task per
newly assigned resource. The Fixed Duration setting indicates that
each resource must expend the same amount of effort regardless of
total resources, which increases the total effort for each newly assigned
resource. Finally, in the Fixed Effort and Duration a.k.a. Fixed Both
setting, each resource only uses part of their time on the task. All other
things being equal, two resources will have 50% utilization, three resources
will have 33.3% utilization, etc.

In the particular example above, task A has a resource of Joe, task B has a resource of Alice, and task C has both Joe and Alice. Plus, Alice is using the Four-day Workweek calendar. What follows are the affect of all these on the project.

Task A starts on the project start day, Thursday, June 16. It’s a two day effoirt task that Joe is solely assigned. He completes it in two work days (a “duration” of two days), which in this case is two actual days also.

Task B also starts on the project start day. It is also a two day effort task, but assigned to Alice. Alice also takes two work days to complete the task, but as she has Fridays off, she completes the task on Monday the 20th.

Task C is assigned to both. The earliest it can start is Tuesday, June 21st. It is a four day effort task. it only takes two work days to complete as both Alice and Joe are assigned to the task.

The entire project completes on June 22nd.

Changes to what Project Management is Displayed in an Entity

The effort is no longer shown in entities. This has been replaced by the list of resources (is any) assigned. Effort seemed less relevant especially now that effort and duration are no longer the same for a task.

There is a tool tip that is displayed when hovering the cursor over the project management information.This tip does show the effort and gives the hour in a workday that a task starts and ends.

Completion Auto-calculated for Milestones

Any task with zero effort is considered a Milestone. The completeness of a milestone is no longer by manually changed. Instead, it’s completeness is set to 100% or “C” if all immediate predecessor tasks are complete; otherwise, the completeness is 0%. Note that only immediate predecessors count — if a predecessor of a predecessor is not complete, that has no affect on the calculation. If you are using completeness value, make sure they are all up-to-date!

Chat View when Project Management Visible

If you have not already, you should read the Chart View section of the previous post if you are not familiar with this new display mode of the canvas.

chart-view

Non-milestone tasks in the chart that have been a non-zero completion value are shown with a green bar down the center. This bar’s width is proportional to the completion value.

When Project Management is visible, five more columns appear in the Chart View table of elements: Effort, Start, Finish, completeness, and Resource. Also, the column header over the chart itself becomes a schedule, and the width of entities correspond to task duration. Milestones are displayed a small diamonds.

The additional columns also appear in the context menu for showing and hiding columns.

pm-chart-context-menu

This completes this overview of Flying Logic Pro 3.0 changes!

 

Flying Logic 3.0 Released

Sciral is proud to announce Flying Logic 3.0, the new major release of our premiere Visual Thinking software! This release has many new features, including one of the most requested: tabbed document interface.

In this post we will be detailing the general changes in this release. Improvements in the project management feature will be discussed in a later post.

Expanded Find and Search

We have added additional types of data that can found via the Find and Hyperlink Search functions. I will use the document shown below to explore this.

simple-graph

First, you can now find entities by Entity ID. When you open the Find dialog, you should see a new option Search Entity IDs. Selecting this as the only search criteria and entering “2” will cause the entity titles “A” to be selected since it’s entity ID matches the search string.

simple-graph-entityid-sel

Of course this search would also find entities with the IDs 21, 42, etc. For an exact match you would need to turn on Whole Words Only.

Two additional new options are Search Attribute Names and Search Attribute Values.  By “Attribute” the dialog is referring to User Defined Attributes as defined in the User Defined Attributes Inspector.

The sample document has defined a Source attribute for both the “A” and “B” entities.

uad-study

Both entities have values for the Source attribute that include the word “Study.” (Assume entity “C” has no such attribute.)

We can now select Search Attribute Values in the Find dialog and enter “Study” to find these two entities. Note that if an edge, junctor or group also had an attribute value containing “Study,” it would also be selected.

simple-graph-uda-sel

You can also search for elements by Entity ID and User Defined Attributes as part of an inter-document hyperlink. For example, entity “C” has an annotation that contains an intra-document link of #attrvalue=University.

link-dialog

If the Text Inspector is locked and “research grant” is clicked, entity “B” will be selected as its Source attribute has the value “University Study.”

click-link

Tabbed Document Interface

Flying Logic how has the option to open documents in tabs instead of separate windows.

tabs-1

Here we see three documents loaded into the same window. You can move between documents by clicking on a tab. You can also rearrange the tab order by dragging a tab. A tab can be closed by clicking the little Close Button in the tab. Closing with window will close all tabs; but if any documents have unsaved changes, you will be asked to confirm closing.

7-tabs

If you have a lot of tabs open in a window, some documents will not be visible. You can access those documents from the pop-up menu button that appears after the last tab. Note that this button only appears if there are excess documents.

gen-prefs

The program determines whether to open a document in a new window or a tab of the current window from the current setting of the Opening Files option in Preferences.

Chart View

The final new general feature is Chart View. This switches the canvas from showing a document as a graph to showing it as a chart.

chart

The right side of the chart acts almost exactly like graph view in regards to how elements can be manipulated. Data about the elements, through, is shown in the table on the left side of the chart.

Depending on various settings, the table will show the ordinal number of the entity, junctor, or group, whether an annotation exists, the title, entity class, confidence, and entity ID.

Right-clicking on the chart table columns header (shift-click on Mac) will show a context menu that can show or hide particular table columns. Some options will affect the document in graph view — showing confidence values will also show them in graph view.

chart-context-menu

Chart view has its major use in conjunction with project management, which will covered in a later post.

Menu Keyboard Shortcut Changes

We had to make some changes to existing menu keyboard shortcuts to accommodate tabs. We wanted to be compatible with the shortcuts used by other programs.

changed-shortcuts

Close Tab is Ctrl-W (-W on Mac). Close Window (formerly just Close) is Ctrl-Shift-W (⇧--W on Mac).

Unfortunately, this conflicts with the old shortcut for Show/Hide Edge Weights. Close Window was the winner though, so Show/Hide Edge Weights is now Ctrl-Shift-D (⇧--D on Mac).

If you have any questions, you can ask them in the Flying Logic forum or send as an email at support@sciral.com.